Our company plans to use a proxy for export business. We’ve heard that export customs declarations can have either a single-header or dual-header. Is a dual-header mandatory for export by proxy? What impact would choosing a dual-header have on our company? And what about the single-header option? We’d appreciate a detailed explanation. Thank you!
Our company plans to export products through an agent, but we are confused about filling in the domestic consignor information for export by proxy. Should we fill in the actual shipping company or the proxy export company? What are the impacts of each choice in subsequent processes? The best answer suggests that the actual shipping company should generally be filled in, as it has better knowledge of the goods, making customs declaration, inspection, financial settlement, and tax refund processes more convenient. Although it can be negotiated with the agent, the actual shipper is usually the better choice.
The company has export by proxy business and wants to know how to declare tax refund for export by proxy. The best answer states that the entrusted party should apply for the issuance of the Certificate of Export Goods by Proxy to the entrusting party within 60 days. The entrusting party should collect all the required documents, declare through the relevant platform, accurately input the information to generate the declaration form, and the tax authority will process the tax refund after review. At the same time, attention should be paid to the declaration deadline, completeness of documents, and other issues.
The company plans to use export by proxy and hopes to understand the specific operational process, including preliminary preparations, key steps, and risks. The best answer suggests first finding a reliable proxy such as ZST and signing an agreement, preparing goods documentation, with the proxy handling customs clearance, etc. During the process, ensure quality control of goods, guard against exchange rate risks, and maintain close coordination at every step to successfully complete the export by proxy.
The company wants to export products through a proxy but is unaware of the specific operational process. It hopes to understand the series of steps from finding a proxy company to successfully exporting the goods, as well as the required documents and procedures. The best answer points out that first, find a reliable proxy such as Zhongshitong, sign a contract, provide product information and qualification documents, and let the proxy arrange booking, customs declaration, foreign exchange collection, and tax refund. Attention should be paid to relevant matters in each step.
The company plans to use an agent for exporting products and inquires whether export by proxy requires tax payment, which taxes are involved, and who is responsible for payment. The best answer states that for manufacturers entrusting agents to export self-produced goods, the "exemption, credit, and refund" policy applies; for foreign trade enterprises acting as agents, the principal handles tax refunds, while the agent pays VAT on service fees. For products subject to consumption tax, different levy methods apply, depending on the company's specifics and local policies.
When researching the business of import and export trade, there were doubts about the meaning of proxy imported goods, and inquiries were made about the differences from ordinary imported goods and the precautions in practical operations. The best answer stated that proxy imported goods refer to entrusting professional import proxy companies to complete the import matters, involving a tripartite relationship, which is different from general imports. In practical operations, it is necessary to clarify the contract terms, control the quality of the goods, and pay attention to the capital transactions.
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Professional consultant answers
Elizabeth LiYears of service：3Customer Rating：5.0
Compliance and risk managerConsult
Export by proxy does not require a dual-header. A dual-header means the "operating entity" field on the export customs declaration form lists the proxy company’s name, while the "consignor" field lists the entrusting party’s name. A single-header means both fields list the proxy company’s name.
With a dual-header, the entrusting party can independently declare export tax refunds and handle related procedures in its own name, offering greater flexibility in tax refund operations. If the entrusting party has strong qualifications, a dual-header can also help reduce proxy risks.
Under a single-header, the proxy company handles all export and tax refund matters uniformly, centralizing operations but limiting the entrusting party’s autonomy in tax refunds. Some proxy companies may prefer a single-header for easier management and risk control. The choice between single or dual-header should be negotiated between the entrusting party and the proxy company based on actual business needs, tax refund convenience, risk allocation, and other factors.
Joseph ZhouYears of service：10Customer Rating：5.0
Senior foreign trade managerConsult
A dual-header is not mandatory. With a single-header, the proxy company handles matters more centrally and efficiently, reducing errors due to familiarity with tax refund processes. However, the entrusting party’s involvement is lower, and information transparency may be slightly weaker.
James LiuYears of service：10Customer Rating：5.0
Foreign trade tax refund consultantConsult
A dual-header clarifies responsibilities for both parties, making ownership of goods clearer for the entrusting party. In cases like customs inspections, liability is easier to define. A single-header may make liability less clear.
Michelle ChenYears of service：3Customer Rating：5.0
Business coordination consultantConsult
The choice between single or dual-header depends on the entrusting party’s need for control over tax refunds. If the entrusting party urgently needs tax refunds, a dual-header with independent refunds may be faster. A single-header requires waiting for the proxy company’s process.
Andrew HuangYears of service：7Customer Rating：5.0
Supply chain optimization expertConsult
A dual-header allows the entrusting party to retain more operational autonomy, such as independently coordinating with freight forwarders. A single-header may centralize arrangements under the proxy company, limiting the entrusting party’s autonomy.
Amanda YangYears of service：3Customer Rating：5.0
Cost control consultantConsult
From a financial perspective, a dual-header simplifies accounting for the entrusting party, clarifying export costs and revenues. A single-header may complicate financial accounting, requiring close communication with the proxy company.
William YangYears of service：5Customer Rating：5.0
International logistics consultantConsult
Some regions have different tax policies and procedures for single or dual-header tax refunds. Companies should first understand local policies and discuss options with the proxy company to avoid delays in tax refunds.
Jennifer WangYears of service：4Customer Rating：5.0
Market development consultantConsult
If the entrusting party has long-term export plans and wants to accumulate its own export data, a dual-header is more suitable. A single-header assigns all data to the proxy company, hindering the entrusting party’s data accumulation.
David LiYears of service：6Customer Rating：5.0
Senior customs declaration consultantConsult
The choice between single or dual-header also depends on the proxy company’s operational habits and management model. Some proxies have mature single-header processes; if the entrusting party chooses a dual-header, it may need to adapt to new procedures.