How can one obtain the customs declaration form for export by agency?
Our company has hired an agency to help export goods. We want to know how to obtain the customs declaration form for export by agency. Previously, our own company handled the export, and we were quite familiar with the process. But this time, with the agency, we are not clear about the specific process and method of obtaining the customs declaration form from the agency. We hope that friends who know about it can explain it in detail. Will the agency give it to us directly after helping with the customs declaration, or do we need to go to the relevant departments to collect it ourselves? Are there any special precautions in the middle?
Professional consultant answers
David LiYears of service：6Customer Rating：5.0
Senior customs declaration consultantConsult
When you choose export by agency, the obtaining of the customs declaration form is generally done as follows. First, the agency will declare to the customs based on the information of the goods and other materials you provide. After the customs completes a series of processes such as inspection and review and releases the goods, the agency usually downloads and prints the customs declaration form directly from the electronic port.
You need to communicate with the agency in advance about the time and method of obtaining the customs declaration form. Generally speaking, about 3 - 5 working days after the smooth export customs clearance of the goods, the agency can obtain the customs declaration form. Once the agency gets it, it will give it to you in a timely manner. It may be sent in the form of an electronic scanned copy first, and the paper version will be mailed later.
It should be noted that you need to ensure that the information of the goods provided to the agency is accurate and error-free, otherwise it may lead to incorrect information on the customs declaration form and affect subsequent processes such as tax rebate. At the same time, pay attention to all items on the customs declaration form, such as the description, quantity, and value of the goods, which should all match the actual situation.
Andrew HuangYears of service：7Customer Rating：5.0
Supply chain optimization expertConsult
You can ask the agency to send you the electronic version of the customs declaration form in a timely manner through email or other online means after the customs declaration is completed, so that you can obtain the information quickly, and it won't affect if the paper version is sent slowly.
Jennifer WangYears of service：4Customer Rating：5.0
Market development consultantConsult
In some areas, enterprises can log in to the electronic port by themselves to print the customs declaration form. You can ask the agency to see if, in the case of your export by agency, you can log in and print it by yourself, which is more convenient and faster.
James LiuYears of service：10Customer Rating：5.0
Foreign trade tax refund consultantConsult
It is important to agree with the agency on the time node for delivering the customs declaration form to avoid delaying subsequent work due to time issues, such as the time for tax rebate application.
Emily LiuYears of service：10Customer Rating：5.0
Settlement and payment expertConsult
After the goods are exported, urge the agency to obtain the customs declaration form as soon as possible. At the same time, confirm the information such as the trade mode on the customs declaration form to see if it is consistent with the export by agency agreement.
Michelle ChenYears of service：3Customer Rating：5.0
Business coordination consultantConsult
Remind the agency to carefully check the information after obtaining the customs declaration form, and you should also confirm it again after receiving it for double assurance to prevent errors.
Joseph ZhouYears of service：10Customer Rating：5.0
Senior foreign trade managerConsult
If the agency declares through a customs broker, you can ask the agency to coordinate with the customs broker to give the customs declaration form to them in a timely manner, and then quickly pass it to you.
Elizabeth LiYears of service：3Customer Rating：5.0
Compliance and risk managerConsult
Find out if the local customs has any special regulations or convenient channels for obtaining the customs declaration form, and ask the agency to operate accordingly to speed up the obtaining process.
Robert ChenYears of service：6Customer Rating：5.0
Customer service consultantConsult
When communicating with the agency about obtaining the customs declaration form, clearly specify how many paper copies of the customs declaration form are needed to avoid affecting the business later due to insufficient copies.