Complete Guide to Obtaining Import-Export Rights: Step-by-Step Instructions to Secure Your Foreign Trade Passport

Mr. Zhang has been frustrated lately. His factory produced a batch of high-quality products, and foreign clients expressed strong purchasing interest. But when he was about to sign the contract, he realized he lacked import-export rights and could only watch the order slip away. Similar scenarios happen daily. So, what exactly are import-export rights? How to apply? What documents are needed? This article will answer all your questions.

Simply put, import-export rights are the legal qualifications for businesses to engage in import-export activities. With these rights, companies can trade directly with foreign clients without third-party intermediaries, saving costs and improving efficiency. More importantly, it allows you to control trade and avoid profit erosion by middlemen.

Applying for import-export rights isn’t as complicated as imagined, but requires completing the following steps:

• Step 1: Business License Modification - Ensure your business scope includes "import-export of goods" or "technology import-export." If not, modify it at the local Administration for Industry and Commerce first.
• Step 2: Foreign Trade Operator Registration - Submit the registration form on the Ministry of Commerce website, usually completed within 3 working days.
• Step 3: Customs Registration - Bring required materials to your local customs office to register as a declarant and obtain a 10-digit customs code.
• Step 4: Electronic Port Card Application - This is essential for e-customs declarations and must be applied for at the local Electronic Port Data Center.
• Step 5: SAFE Registration - Complete the foreign exchange enterprise directory registration to enable normal foreign currency transactions.

Ms. Li had to make three trips due to incomplete documents during her first application. To avoid this, prepare in advance:

• Original and photocopy of business license
• Legal representative’s ID copy
• Company bylaws
• Office address proof (lease contract or property certificate)
• Bank account opening permit

Q: Can self-employed individuals apply for import-export rights?
A: Yes. However, they can only handle small-scale import-export operations, and foreign exchange transactions may be restricted.

Q: How long does the entire process take?
A: With complete materials, it typically takes 15-20 working days. Professional agencies like Zhongshitong offer expedited services (fastest: 7 working days).

Q: Is annual review required?
A: Customs and SAFE conduct periodic checks, but no dedicated annual review is needed. Remember to update changes promptly.

1. Missing business scope: Many applications get rejected due to absent import-export items on licenses.
2. Incorrect HS codes: Commodity classification directly affects tariffs—consult professionals.
3. Unregistered forex accounts: Causes payment failures and heavy losses.

After reading this, do you have a clear understanding of import-export rights? Instead of envying peers’ foreign orders, act now. If the process seems complex, delegate it to professional agencies. Are you ready to take the first step in foreign trade? Share your questions or experiences in the comments!