I recently hired an export tax rebate agency, but we disagreed about freight payment. I thought the agency should cover it as part of their service, while they insisted it's my responsibility. Could you clarify who should pay freight in export tax rebate agency services? Are there industry standards or regulations?
The company plans to hire an export tax rebate agency but has doubts about freight calculation. They inquire about how the freight for export tax rebate agency is calculated—whether it's based on weight, volume, or other standards. The best answer states that freight calculation varies depending on the transportation method. For sea freight, it is charged by volume or weight, with additional fees; air freight is based on weight, involving chargeable weight; land freight is more complex, related to transportation distance, etc. Different agencies may have varying calculation methods, so it's necessary to communicate and clarify the fee standards.
Our company has engaged an export tax rebate agency to handle relevant business. Now when it comes to the freight issue, we don't know whether it should be borne by our side or the agency. I'd like to ask everyone, under normal circumstances, who should bear the freight for export tax rebate agency? Are there any industry practices or relevant regulations to define the attribution of this cost? I hope friends who are knowledgeable in this regard can help answer this question. Thank you!
A staff member from a freight forwarding company wants to formulate an export tax rebate agency plan but doesn't know where to start or what to pay attention to. The best answer suggests that the plan should clearly define the service scope, reasonably design the process from accepting commissions to tracking tax rebate progress, protect the rights of both parties in the contract, clearly list service fees, and include risk response measures, providing guidance for freight forwarding companies in drafting such plans.
The company hires an export tax rebate agency to handle its business and wants to know whether the freight charges involved in the export tax rebate agency can be refunded and the relevant conditions and operations. The best answer indicates that generally, the freight charges for the international transportation segment cannot be refunded. For the domestic transportation segment, if a legal and valid VAT special invoice is obtained and it meets the regulations, it can be included in the tax rebate calculation. During the operation, the relevant invoice information should be entered into the declaration system. Requirements vary in different regions, and it is recommended to communicate with the local tax bureau.
The company is engaged in freight forwarding business and wants to provide export tax rebate agency services, inquiring about the specific operation process, key steps, and potential pitfalls. The best answer indicates that freight forwarding export tax rebate agencies should assist clients in preparing documents, ensure the accuracy of customs declarations, follow the process to submit applications to tax authorities, verify the authenticity of the business, be familiar with tax rebate policies, monitor policy changes, and clarify the rights and obligations of both parties in the agency agreement.
The company intends to find an agency for export tax rebate and wants to understand the calculation method of the freight for export tax rebate agency. I wonder if it is calculated by weight, volume, or other methods, and whether the calculation methods are different for different modes of transportation. The best answer states that for sea transportation, it is charged by container or by weight and volume. For air transportation, it is charged based on the greater of the actual weight and the volume weight. For land transportation, it is calculated by combining multiple factors, and all may involve surcharges. Specifically, it is necessary to communicate and clarify with the agency company.
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Professional consultant answers
Robert ChenYears of service：6Customer Rating：5.0
Customer service consultantConsult
There's no fixed rule about freight responsibility in export tax rebate agency services—it mainly depends on the agency agreement terms. Generally, if the agreement specifies the agency covers freight, that applies; otherwise, both parties should negotiate.
Commonly, when agencies only handle tax rebate filing while clients manage logistics, clients typically pay freight since they control cargo movement. However, if the agency provides comprehensive services including transportation, freight may be included in their fees. Clear agreement terms are crucial, and disputes should be resolved through fair negotiation.
James LiuYears of service：10Customer Rating：5.0
Foreign trade tax refund consultantConsult
This depends on the service scope. If it's purely tax rebate paperwork, you'd likely pay freight since the agency isn't involved in transportation.
Michelle ChenYears of service：3Customer Rating：5.0
Business coordination consultantConsult
Some agencies include freight in quotes to attract clients, so check your initial pricing structure. If excluded, you'd probably cover it.
Amanda YangYears of service：3Customer Rating：5.0
Cost control consultantConsult
The industry has no mandatory rules. If the agency arranges freight forwarding, they might pay; if you do, you'd bear the cost.
Emily LiuYears of service：10Customer Rating：5.0
Settlement and payment expertConsult
You could negotiate based on cost-efficiency. Agencies might secure better freight rates, making their coverage more economical.
Elizabeth LiYears of service：3Customer Rating：5.0
Compliance and risk managerConsult
Typically, if the agency only processes rebate documents without handling cargo movement, the client pays freight.
David LiYears of service：6Customer Rating：5.0
Senior customs declaration consultantConsult
If freight responsibility wasn't clarified initially, both parties should revisit discussions to reach consensus.
William YangYears of service：5Customer Rating：5.0
International logistics consultantConsult
Sometimes, if services include pickup/delivery, the agency may cover freight.
Joseph ZhouYears of service：10Customer Rating：5.0
Senior foreign trade managerConsult
Check market trends—if most agencies don't cover freight for similar services, you'd likely pay.