For export agency in Shanghai, the first thing to prepare is a commercial invoice, which must detail the description, quantity, and value of the goods, as it serves as a key document for customs clearance and settlement.
Next is the packing list, which should accurately record the specifics of each package, such as the type, quantity, weight, and volume of the goods, to facilitate customs inspection.
Additionally, a contract signed with the overseas buyer is necessary, clearly outlining the rights and obligations of both parties, product specifications, pricing, delivery terms, and other critical clauses.
A customs declaration authorization letter is also required to authorize the export agency to handle customs procedures.
For special products, relevant licenses or certifications may be needed, such as a food hygiene license for food exports. A certificate of origin might also be required to prove the country of origin and qualify for tariff preferences. Ensure all materials are complete and accurate to avoid delays in the export process.
Professional consultant answers
Sarah ZhangYears of service：8Customer Rating：5.0
Document expertConsult
For export agency in Shanghai, the first thing to prepare is a commercial invoice, which must detail the description, quantity, and value of the goods, as it serves as a key document for customs clearance and settlement.
Next is the packing list, which should accurately record the specifics of each package, such as the type, quantity, weight, and volume of the goods, to facilitate customs inspection.
Additionally, a contract signed with the overseas buyer is necessary, clearly outlining the rights and obligations of both parties, product specifications, pricing, delivery terms, and other critical clauses.
A customs declaration authorization letter is also required to authorize the export agency to handle customs procedures.
For special products, relevant licenses or certifications may be needed, such as a food hygiene license for food exports. A certificate of origin might also be required to prove the country of origin and qualify for tariff preferences. Ensure all materials are complete and accurate to avoid delays in the export process.
Robert ChenYears of service：6Customer Rating：5.0
Customer service consultantConsult
Besides the above, if the goods involve a brand, you may need to provide a brand authorization letter to prove your legal right to use the brand for export, avoiding infringement issues.
Amanda YangYears of service：3Customer Rating：5.0
Cost control consultantConsult
Don’t forget to prepare a draft bill of lading to confirm its contents in advance, including the shipper, consignee, notify party, and goods description, as this is crucial for shipment and delivery.
Michelle ChenYears of service：3Customer Rating：5.0
Business coordination consultantConsult
If the goods have wooden packaging, a fumigation certificate or a non-wooden packaging declaration is required to prevent the spread of pests and comply with the importing country’s quarantine regulations.
Emily LiuYears of service：10Customer Rating：5.0
Settlement and payment expertConsult
A product manual is also important, especially for high-tech or specialized products. Detailed instructions help importers understand the product and may be required for customs declaration.
Joseph ZhouYears of service：10Customer Rating：5.0
Senior foreign trade managerConsult
For goods subject to mandatory inspection, an inspection certificate issued by the entry-exit inspection and quarantine authority is needed to confirm compliance with relevant standards.
James LiuYears of service：10Customer Rating：5.0
Foreign trade tax refund consultantConsult
While the foreign exchange verification form is no longer mandatory after recent reforms, some transactions might still require it, so it’s advisable to check in advance.
Andrew HuangYears of service：7Customer Rating：5.0
Supply chain optimization expertConsult
Photos of the goods can also be useful, especially for products with unique appearances or those prone to confusion, as they help clarify the goods’ features.
Jennifer WangYears of service：4Customer Rating：5.0
Market development consultantConsult
For certain industries, industry-specific certifications may be required, such as a medical device registration certificate for exporting medical devices.