How to correctly fill out an agency export customs declaration? Please teach me!
Our company has hired an agency to handle the export of goods, and now we are facing the issue of filling out the export customs declaration. Previously, our company handled it directly, so we are not very clear about the differences between filling out an agency export customs declaration and a self-handled one. Could someone explain how to fill out each field of the agency export customs declaration? For fields like "consignor" and "operating unit," are there any special requirements or precautions? We would appreciate it if experienced friends could provide a detailed explanation. Thank you!
Professional consultant answers
Sarah ZhangYears of service：8Customer Rating：5.0
Document expertConsult
When filling out an agency export customs declaration, the "operating unit" should be the agency's name and code, as the agency is responsible for signing contracts and other business activities. The "consignor" is usually the client, i.e., the entity actually producing and shipping the goods.
For the "trade method" field, agency exports are mostly classified as "general trade." If it involves special trade like processing with supplied materials or imported materials, it should be filled out according to the actual situation.
The "destination country (region)" should be filled out based on the actual final destination of the goods.
Common "terms of trade" include FOB, CIF, and CFR, which should be determined according to the contract. For product information, the name, specifications, quantity, weight, etc., should be truthfully provided to match the actual goods. Additionally, ensure that the units, currency, and other details on the customs declaration are accurate and consistent with the relevant documents to avoid delays in export clearance.
Robert ChenYears of service：6Customer Rating：5.0
Customer service consultantConsult
When filling out the "freight" and "insurance" fields in an agency export customs declaration, if the trade term is CIF, the amounts for freight and insurance should be filled in. For FOB or CFR, these fields can be left blank.
Michelle ChenYears of service：3Customer Rating：5.0
Business coordination consultantConsult
Pay attention to the "marks" field. If the goods have marks on their outer packaging, they should be accurately filled in the marks field of the customs declaration. If there are no marks, fill in "no marks" or "N/M."
Elizabeth LiYears of service：3Customer Rating：5.0
Compliance and risk managerConsult
The "transport document number" is crucial. Fill in the actual transport document number, such as the bill of lading number, to facilitate tracking of the goods.
William YangYears of service：5Customer Rating：5.0
International logistics consultantConsult
For the "duty collection/exemption nature" field, "general taxation" is usually selected for general trade, but the specific choice depends on the company's actual situation and the nature of the goods.
Andrew HuangYears of service：7Customer Rating：5.0
Supply chain optimization expertConsult
The "contract agreement number" should be the export contract number to facilitate customs verification of the transaction.
Joseph ZhouYears of service：10Customer Rating：5.0
Senior foreign trade managerConsult
For the "manufacturer" field, fill in the actual manufacturer's information. If the client is the manufacturer, the client's information can also be used.
Jennifer WangYears of service：4Customer Rating：5.0
Market development consultantConsult
The "domestic source of goods" should be filled in according to the actual production location of the goods. If there are multiple sources, use the one with the largest proportion.
Emily LiuYears of service：10Customer Rating：5.0
Settlement and payment expertConsult
The "packaging type" should truthfully reflect the actual packaging, such as cartons, wooden cases, or pallets, to match the goods.