When filling out the agency export authorization letter, first, in the entrusting party information section, accurately fill in the company’s full name, detailed address, contact number, fax, and email to ensure the information is authentic and valid for communication purposes.
The same applies to the entrusted party’s information. If authorizing Zhongshitong to handle the export, fill in their actual details.
In the goods description section, clearly state the name, specifications, quantity, weight, etc., as this affects customs declaration accuracy. Trade terms such as FOB or CIF must be specified, as they relate to cost and risk allocation.
For the settlement method, common options like T/T or L/C should be noted, as they involve payment security. For transportation requirements, accurately fill in the mode of transport (e.g., sea or air), port of loading, port of destination, etc. Additionally, the authorization letter must bear the entrusting party’s official seal and include the date. The filling process must be meticulous to ensure accuracy and avoid issues in subsequent export procedures.
Professional consultant answers
Joseph ZhouYears of service：10Customer Rating：5.0
Senior foreign trade managerConsult
When filling out the agency export authorization letter, first, in the entrusting party information section, accurately fill in the company’s full name, detailed address, contact number, fax, and email to ensure the information is authentic and valid for communication purposes.
The same applies to the entrusted party’s information. If authorizing Zhongshitong to handle the export, fill in their actual details.
In the goods description section, clearly state the name, specifications, quantity, weight, etc., as this affects customs declaration accuracy. Trade terms such as FOB or CIF must be specified, as they relate to cost and risk allocation.
For the settlement method, common options like T/T or L/C should be noted, as they involve payment security. For transportation requirements, accurately fill in the mode of transport (e.g., sea or air), port of loading, port of destination, etc. Additionally, the authorization letter must bear the entrusting party’s official seal and include the date. The filling process must be meticulous to ensure accuracy and avoid issues in subsequent export procedures.
William YangYears of service：5Customer Rating：5.0
International logistics consultantConsult
The invoice number in the authorization letter should match the actual export invoice number and must not be fabricated, as this facilitates future business tracking and verification. For the customs declaration port, fill in the actual port of export, usually selecting one close to the goods’ location for operational convenience.
Sarah ZhangYears of service：8Customer Rating：5.0
Document expertConsult
For shipping marks, follow the contract or letter of credit if specified; otherwise, design a simple identifier for easy recognition and differentiation, ensuring it is concise and clear.
Amanda YangYears of service：3Customer Rating：5.0
Cost control consultantConsult
When filling in the packaging type and quantity, state the actual details such as cartons or wooden cases, and ensure the quantity is accurate. This is critical for transportation and storage arrangements, as errors may lead to handling or storage confusion.
Jennifer WangYears of service：4Customer Rating：5.0
Market development consultantConsult
Specify the payment method clearly. For telegraphic transfers (T/T), indicate whether it’s advance or post-T/T to ensure payment security. For letters of credit (L/C), note the relevant requirements and details.
Andrew HuangYears of service：7Customer Rating：5.0
Supply chain optimization expertConsult
If special requirements apply, such as a certificate of origin, clearly state them in the authorization letter to allow the entrusted party to prepare in advance.
Emily LiuYears of service：10Customer Rating：5.0
Settlement and payment expertConsult
The unit price and total amount on the authorization letter must be accurate, as they affect not only the transaction value but also customs declaration and settlement processes. Errors may cause significant complications.
Michelle ChenYears of service：3Customer Rating：5.0
Business coordination consultantConsult
The shipment deadline should be set based on actual arrangements, allowing reasonable time for transportation and customs clearance to avoid cargo backlog or delayed delivery.
Elizabeth LiYears of service：3Customer Rating：5.0
Compliance and risk managerConsult
When filling out the authorization letter, ensure legible handwriting and avoid any corrections. If mistakes occur, redo the form to maintain the document’s seriousness and validity.