Generally speaking, the following types of documents need to be prepared when looking for an export agency. First, commercial documents. For example, a commercial invoice should list in detail the description of the goods, quantity, unit price, total price, etc.; a packing list should state the packaging situation of the goods, including the details of the goods in each package, gross weight, net weight, volume, etc. Second, the trade contract, which clarifies the rights and obligations of the buyer and the seller, including key contents such as goods details, price terms, delivery method, payment method, etc. Third, customs declaration documents, such as the customs declaration form, where all the declaration information of the goods should be filled in accurately; the verification form (the paper verification form has been cancelled, but relevant operations still need to follow the electronic data specifications). In addition, for goods subject to special supervision conditions, licenses, certificates of origin, etc. may also need to be provided. If it is a legally inspected good, a commodity inspection clearance form is also required. When preparing the documents, be sure to ensure their authenticity and integrity to avoid affecting the export process.
Professional consultant answers
Michelle ChenYears of service：3Customer Rating：5.0
Business coordination consultantConsult
Generally speaking, the following types of documents need to be prepared when looking for an export agency. First, commercial documents. For example, a commercial invoice should list in detail the description of the goods, quantity, unit price, total price, etc.; a packing list should state the packaging situation of the goods, including the details of the goods in each package, gross weight, net weight, volume, etc. Second, the trade contract, which clarifies the rights and obligations of the buyer and the seller, including key contents such as goods details, price terms, delivery method, payment method, etc. Third, customs declaration documents, such as the customs declaration form, where all the declaration information of the goods should be filled in accurately; the verification form (the paper verification form has been cancelled, but relevant operations still need to follow the electronic data specifications). In addition, for goods subject to special supervision conditions, licenses, certificates of origin, etc. may also need to be provided. If it is a legally inspected good, a commodity inspection clearance form is also required. When preparing the documents, be sure to ensure their authenticity and integrity to avoid affecting the export process.
Sarah ZhangYears of service：8Customer Rating：5.0
Document expertConsult
A copy of the business license (duplicate) should be prepared as it can prove the legal business identity of the company. Also, the identity certificate of the legal representative is needed. If someone else is entrusted to handle the matter, a power of attorney and the identity certificate of the entrusted person should also be provided. These are usually required by the export agency at the beginning of the cooperation.
Amanda YangYears of service：3Customer Rating：5.0
Cost control consultantConsult
Relevant description documents of the goods are also very important. For example, a product manual, which introduces the product characteristics, functions, usage methods, etc. For some products with special requirements, it helps the export agency handle the business better. In addition, for goods involving brands, a brand authorization letter may be required.
Emily LiuYears of service：10Customer Rating：5.0
Settlement and payment expertConsult
Transportation-related documents sometimes also need to be prepared in advance. For example, a booking instruction letter, which informs the export agency of the basic requirements for the transportation of goods, such as the port of shipment, port of destination, estimated shipping date, etc., to facilitate them to arrange booking matters.
Andrew HuangYears of service：7Customer Rating：5.0
Supply chain optimization expertConsult
In terms of financial documents, accurate bank account information should be provided to facilitate operations such as foreign exchange collection and settlement. Also, a copy of the tax registration certificate is needed when it comes to business such as export tax rebates.
Joseph ZhouYears of service：10Customer Rating：5.0
Senior foreign trade managerConsult
If the goods have wooden packaging, a fumigation certificate may be required to prove that the wooden packaging has been fumigated to avoid affecting the export of goods due to problems such as pests and diseases.
Robert ChenYears of service：6Customer Rating：5.0
Customer service consultantConsult
For insurance-related documents, if the export agency is required to handle cargo insurance, information such as the value of the goods and the transportation route needs to be provided to determine the insured amount and premium rate.
William YangYears of service：5Customer Rating：5.0
International logistics consultantConsult
For products in some special industries, industry qualification certificates may also be required. For example, for the export of medical devices, there should be corresponding medical device registration certificates, etc.
David LiYears of service：6Customer Rating：5.0
Senior customs declaration consultantConsult
Translations of foreign language documents may also be useful. Some of the documents provided by foreign customers are in foreign languages and may need to be translated into Chinese to facilitate the export agency's understanding and operation.
Jennifer WangYears of service：4Customer Rating：5.0
Market development consultantConsult
Photos of the goods can sometimes be helpful, especially for goods with special appearance requirements or those prone to disputes, which can let the export agency more intuitively understand the situation of the goods.