The documents required by the export agency are mainly divided into the following categories:
First, company qualification documents, including a copy of the business license to prove the company's legal operation status; a copy of the tax registration certificate for tax-related matters; and a copy of the organization code certificate (if the three certificates have been merged, this is not required).
Second, goods-related documents, including a commercial invoice detailing the name, specifications, quantity, and value of the goods; a packing list specifying the packaging details, such as the number of boxes, weight, and volume per box; and bill of lading instructions providing basic information for the bill of lading.
Third, customs clearance documents, such as a customs declaration form accurately filled with import/export information; a customs power of attorney authorizing the export agency to handle customs clearance; and a verification form (if required).
Additionally, product certification documents, such as quality certifications, safety certifications, etc., should be provided based on the product and destination country requirements. Different businesses and destination countries may have special requirements, so it is recommended to communicate and confirm with the export agency, such as Zhongshitong, in advance.
Professional consultant answers
Amanda YangYears of service：3Customer Rating：5.0
Cost control consultantConsult
The documents required by the export agency are mainly divided into the following categories:
First, company qualification documents, including a copy of the business license to prove the company's legal operation status; a copy of the tax registration certificate for tax-related matters; and a copy of the organization code certificate (if the three certificates have been merged, this is not required).
Second, goods-related documents, including a commercial invoice detailing the name, specifications, quantity, and value of the goods; a packing list specifying the packaging details, such as the number of boxes, weight, and volume per box; and bill of lading instructions providing basic information for the bill of lading.
Third, customs clearance documents, such as a customs declaration form accurately filled with import/export information; a customs power of attorney authorizing the export agency to handle customs clearance; and a verification form (if required).
Additionally, product certification documents, such as quality certifications, safety certifications, etc., should be provided based on the product and destination country requirements. Different businesses and destination countries may have special requirements, so it is recommended to communicate and confirm with the export agency, such as Zhongshitong, in advance.
Elizabeth LiYears of service：3Customer Rating：5.0
Compliance and risk managerConsult
Generally, a certificate of origin is also required, which proves the country of origin of the goods. Under certain trade agreements, this can allow the importer to enjoy tariff preferences. If the goods are special products, such as food or cosmetics, corresponding hygiene licenses, production licenses, or other specific qualification documents must also be provided.
Michelle ChenYears of service：3Customer Rating：5.0
Business coordination consultantConsult
For goods involving intellectual property, trademark registration certificates, patent certificates, and other documents must be prepared to avoid infringement issues during export. Additionally, some countries have special regulations for wooden packaging, such as requiring fumigation certificates, so relevant packaging certification documents should also be noted.
David LiYears of service：6Customer Rating：5.0
Senior customs declaration consultantConsult
The trade contract is also crucial, as it clarifies the rights and obligations of both parties, delivery conditions, payment methods, and other important information. A product manual detailing the product's performance, usage methods, etc., is also helpful for the export agency to better handle the business.
James LiuYears of service：10Customer Rating：5.0
Foreign trade tax refund consultantConsult
If the goods require inspection and quarantine, corresponding inspection documents, such as an inspection power of attorney and factory inspection report, must be prepared. Additionally, foreign exchange verification documents are still necessary, although the process has been simplified, the required procedures must still be completed.
Jennifer WangYears of service：4Customer Rating：5.0
Market development consultantConsult
For goods requiring quotas, the quota certification documents must be applied for and prepared in advance. At the same time, a transportation power of attorney related to the goods must also be prepared to facilitate the export agency's arrangement of transportation.
Andrew HuangYears of service：7Customer Rating：5.0
Supply chain optimization expertConsult
Product images may also be needed, especially for promotional purposes or confirming product details. The HS code of the goods is also important, as it is the basis for determining tariffs and regulatory conditions during customs clearance, and must be accurately provided.
Emily LiuYears of service：10Customer Rating：5.0
Settlement and payment expertConsult
Some destination countries may require a certificate of origin declaration, which may have specific format requirements. Additionally, the company's bank account information must be provided to the export agency to facilitate foreign exchange settlement and other financial matters.
Sarah ZhangYears of service：8Customer Rating：5.0
Document expertConsult
If the goods are hazardous, a hazardous materials description, MSDS report, and other documents must be provided to inform the hazardous characteristics and emergency handling measures of the goods for safe transportation and operation.
William YangYears of service：5Customer Rating：5.0
International logistics consultantConsult
For goods processed under commission, it is best to prepare a commission processing contract to clarify the processing relationship and responsibilities. At the same time, raw material purchase invoices for the products may also be required to prove the source of the goods.