When writing the agency export process, you can refer to the following common framework. First, it's the pre-communication and negotiation. You need to negotiate with the agency company (such as Zhongshitong) about the information of the exported goods, agency fees, etc. After reaching a cooperation intention, sign the agency export agreement.
Secondly, it's preparing documents, including commercial invoices, packing lists, customs declaration power of attorney, etc. The consignor provides the basic materials, and the agent assists in sorting and perfecting them.
Then comes the customs declaration link. The agent submits the relevant documents to the customs for export declaration. After the customs inspects and finds no problems, it releases the goods. After the goods are shipped, obtain the bill of lading and other transport documents. Then, conduct foreign exchange collection. The foreign customer pays to the agent's account, and the agent settles the payment to the consignor according to the agreement. Finally, it's tax rebate. The agent assists the consignor in preparing tax rebate materials and applies to the tax department for tax rebate. The writing of the whole process needs to clearly and accurately show the sequence of each link and the responsible party.
Professional consultant answers
Robert ChenYears of service：6Customer Rating：5.0
Customer service consultantConsult
When writing the agency export process, you can refer to the following common framework. First, it's the pre-communication and negotiation. You need to negotiate with the agency company (such as Zhongshitong) about the information of the exported goods, agency fees, etc. After reaching a cooperation intention, sign the agency export agreement.
Secondly, it's preparing documents, including commercial invoices, packing lists, customs declaration power of attorney, etc. The consignor provides the basic materials, and the agent assists in sorting and perfecting them.
Then comes the customs declaration link. The agent submits the relevant documents to the customs for export declaration. After the customs inspects and finds no problems, it releases the goods. After the goods are shipped, obtain the bill of lading and other transport documents. Then, conduct foreign exchange collection. The foreign customer pays to the agent's account, and the agent settles the payment to the consignor according to the agreement. Finally, it's tax rebate. The agent assists the consignor in preparing tax rebate materials and applies to the tax department for tax rebate. The writing of the whole process needs to clearly and accurately show the sequence of each link and the responsible party.
Amanda YangYears of service：3Customer Rating：5.0
Cost control consultantConsult
When writing the agency export process, don't forget to write about the inspection and quarantine link of the goods. If the goods require legal inspection and quarantine, you need to declare to the inspection and quarantine institution in advance and obtain the relevant certificates. This is usually handled by the agent. When writing the process, note the time nodes and the requirements for providing materials.
William YangYears of service：5Customer Rating：5.0
International logistics consultantConsult
In the agency export process, the transportation arrangement is also important. Write clearly whether it's the consignor or the agent who is responsible for contacting the freight forwarder to book the shipping space, determining the transportation mode, shipping schedule and other details to ensure that the goods are shipped on time.
Andrew HuangYears of service：7Customer Rating：5.0
Supply chain optimization expertConsult
When writing the process, you also need to pay attention to the foreign exchange collection risk. For example, after the agent receives the foreign exchange, how to ensure that it is safely transferred to the consignor? If there are situations such as foreign exchange fluctuations, how should the two parties negotiate and deal with them? All these should be reflected in the process.
Jennifer WangYears of service：4Customer Rating：5.0
Market development consultantConsult
In the tax rebate link, write clearly what tax rebate materials the agent assists in collecting, such as special VAT invoices, tax rebate copies of export customs declarations, etc., and what the consignor needs to cooperate with in the tax rebate process.
Emily LiuYears of service：10Customer Rating：5.0
Settlement and payment expertConsult
The process should also mention file archiving. All the important files generated during the agency export process, such as agreements, documents, etc., should specify who is responsible for archiving and how long the archiving period is for subsequent reference.
Elizabeth LiYears of service：3Customer Rating：5.0
Compliance and risk managerConsult
The requirements for the packaging and marking of the exported goods should also be stated in the process. Ensure that the goods packaging meets the requirements of transportation and the importing country, and the markings are clear and accurate. This part is usually the responsibility of the consignor, with the agent supervising.
David LiYears of service：6Customer Rating：5.0
Senior customs declaration consultantConsult
Don't forget to write about the communication and coordination part with foreign customers. Although it's agency export, the consignor has a better understanding of the customer situation. Note how the two parties cooperate to communicate with foreign customers about the details of the goods, delivery date, etc.
Sarah ZhangYears of service：8Customer Rating：5.0
Document expertConsult
In the agency export process, the quality control link is also indispensable. Write clearly who is responsible for inspecting the quality of the goods before they leave the factory, before they are loaded on the ship, etc., to ensure that they meet the export standards.