The document preparation for export freight forwarding generally follows these steps. First is to accept the entrustment, where the freight forwarder obtains detailed cargo information from the shipper, such as the name of goods, quantity, weight, volume, loading and unloading ports, etc. Then, based on this information, prepare the shipping note, fill in details like the shipper, consignee, notify party, etc., and also indicate the cargo description and transportation requirements. After that, book shipping space with the shipping company according to the shipping note and obtain the shipping space allocation receipt.
After getting the shipping space allocation receipt, prepare the bill of lading. The content of the bill of lading should be consistent with that of the shipping note, and information such as the container number and seal number should be filled in accurately. During the document preparation process, it is necessary to ensure the accuracy and consistency of the document information. For example, the cargo description should be exactly the same among various documents. At the same time, pay attention to the bill of lading issuance requirements, as different shipping companies may have different regulations. In addition, pay attention to the cut-off time to avoid overdue fees or affecting the cargo shipment.
Professional consultant answers
Jennifer WangYears of service：4Customer Rating：5.0
Market development consultantConsult
The document preparation for export freight forwarding generally follows these steps. First is to accept the entrustment, where the freight forwarder obtains detailed cargo information from the shipper, such as the name of goods, quantity, weight, volume, loading and unloading ports, etc. Then, based on this information, prepare the shipping note, fill in details like the shipper, consignee, notify party, etc., and also indicate the cargo description and transportation requirements. After that, book shipping space with the shipping company according to the shipping note and obtain the shipping space allocation receipt.
After getting the shipping space allocation receipt, prepare the bill of lading. The content of the bill of lading should be consistent with that of the shipping note, and information such as the container number and seal number should be filled in accurately. During the document preparation process, it is necessary to ensure the accuracy and consistency of the document information. For example, the cargo description should be exactly the same among various documents. At the same time, pay attention to the bill of lading issuance requirements, as different shipping companies may have different regulations. In addition, pay attention to the cut-off time to avoid overdue fees or affecting the cargo shipment.
Joseph ZhouYears of service：10Customer Rating：5.0
Senior foreign trade managerConsult
When preparing documents, pay attention to checking the information provided by the customer, especially the information of the consignee and the notify party. There should be no mistakes, otherwise it may lead to the inability to deliver the goods smoothly.
William YangYears of service：5Customer Rating：5.0
International logistics consultantConsult
There are differences in document preparation for different transportation modes. The details of document preparation for sea and air transportation are different. For example, there are differences in functions and formats between the air waybill and the bill of lading for sea transportation, which should be noted.
Amanda YangYears of service：3Customer Rating：5.0
Cost control consultantConsult
When preparing documents, the writing should be standardized and clear. Key information such as numbers and port names should not be blurred or miswritten, otherwise it will affect the transportation process.
Elizabeth LiYears of service：3Customer Rating：5.0
Compliance and risk managerConsult
Document preparers should be familiar with trade terms, such as FOB, CIF, etc., because the responsibilities of freight forwarders and the key points of document preparation are different under different terms.
David LiYears of service：6Customer Rating：5.0
Senior customs declaration consultantConsult
Don't forget to communicate with the shipping company or airline in a timely manner during the document preparation process. In case of special situations, such as overweight or oversized cargo, negotiate solutions in advance.
Emily LiuYears of service：10Customer Rating：5.0
Settlement and payment expertConsult
After preparing the documents, carefully review them. Besides self-review, it is best to arrange for cross-review by others to reduce errors.
Michelle ChenYears of service：3Customer Rating：5.0
Business coordination consultantConsult
For some special goods, such as dangerous goods, special documents and markings should be provided according to relevant regulations during document preparation.
Andrew HuangYears of service：7Customer Rating：5.0
Supply chain optimization expertConsult
Pay attention to the format requirements of various documents. Different countries and shipping companies may have specific formats, which should be strictly followed.