Generally, the following materials are required for export through an entrusted agency: First, commercial documents, including proforma invoices, which should list in detail the name, specifications, quantity, unit price, total price, etc. of the goods to determine the transaction amount; packing lists, which explain the packaging of the goods, such as the number of boxes, gross weight, net weight per box, etc. Second, materials related to customs declaration, such as customs declaration forms, which need to accurately fill in the declaration information of the goods; power of attorney for customs declaration, entrusting the agency company to handle customs declaration procedures. Third, verification and tax refund materials, like verification forms, which are used for foreign exchange verification; special VAT invoices, which provide a basis for handling export tax refunds. In addition, a product description may also be needed to introduce the product's characteristics, uses, etc., as well as a copy of the contract signed with foreign customers. Requirements may vary for different products and regions. It is recommended to communicate and confirm with the agency company (such as Zhongshitong) in advance to ensure that all materials are prepared completely and correctly.
Professional consultant answers
Elizabeth LiYears of service：3Customer Rating：5.0
Compliance and risk managerConsult
Generally, the following materials are required for export through an entrusted agency: First, commercial documents, including proforma invoices, which should list in detail the name, specifications, quantity, unit price, total price, etc. of the goods to determine the transaction amount; packing lists, which explain the packaging of the goods, such as the number of boxes, gross weight, net weight per box, etc. Second, materials related to customs declaration, such as customs declaration forms, which need to accurately fill in the declaration information of the goods; power of attorney for customs declaration, entrusting the agency company to handle customs declaration procedures. Third, verification and tax refund materials, like verification forms, which are used for foreign exchange verification; special VAT invoices, which provide a basis for handling export tax refunds. In addition, a product description may also be needed to introduce the product's characteristics, uses, etc., as well as a copy of the contract signed with foreign customers. Requirements may vary for different products and regions. It is recommended to communicate and confirm with the agency company (such as Zhongshitong) in advance to ensure that all materials are prepared completely and correctly.
Joseph ZhouYears of service：10Customer Rating：5.0
Senior foreign trade managerConsult
Generally, it is necessary to prepare a copy of the business license (duplicate), which can prove the company's legal business identity. Also, a copy of the tax registration certificate (duplicate) is needed, which will be used when handling tax-related procedures. In addition, a copy of the legal representative's ID card should be provided to facilitate the agency company to understand relevant enterprise information.
Jennifer WangYears of service：4Customer Rating：5.0
Market development consultantConsult
Don't forget to prepare relevant qualification certificates of the goods, such as product quality certification certificates, etc. If the exported products have specific qualification requirements, this is a must. Also, a certificate of origin should be prepared in advance if the customer has relevant requirements.
Robert ChenYears of service：6Customer Rating：5.0
Customer service consultantConsult
Regarding transportation documents, a booking instruction should be prepared for booking space with the freight forwarder. A bill of lading sample may also be needed to confirm the bill of lading content in advance and ensure the smooth transportation of the goods. And it is advisable to prepare an export cargo details list to help the agency company understand the overall situation of the goods.
William YangYears of service：5Customer Rating：5.0
International logistics consultantConsult
The export license is also crucial. If the exported goods belong to restricted commodities, this needs to be handled. Also, a commodity inspection certificate should be prepared in advance if the product requires inspection. At the same time, a company profile in both Chinese and English may sometimes be used.
Amanda YangYears of service：3Customer Rating：5.0
Cost control consultantConsult
Materials such as email records of communication with foreign customers are also recommended to be retained, which can sometimes provide a basis for solving problems in the export process. In addition, a copy of the company's bank account opening permit is used for operations involving payment and receipt of funds.
David LiYears of service：6Customer Rating：5.0
Senior customs declaration consultantConsult
If the goods have special packaging requirements, relevant packaging description materials should be prepared. Also, product pictures, especially for products with special appearance requirements or designs, can help display the product more clearly.
Sarah ZhangYears of service：8Customer Rating：5.0
Document expertConsult
The agency export agreement between the manufacturing enterprise and the agency company should be signed properly to clarify the rights and obligations of both parties. At the same time, a product technical parameter table can also be prepared to let the agency company know more details about the product.
Emily LiuYears of service：10Customer Rating：5.0
Settlement and payment expertConsult
If there is a supplementary agreement to the export contract, it should also be provided. Also, a copy of the enterprise's customs recordation and registration certificate may be required in the customs declaration and other links.
Andrew HuangYears of service：7Customer Rating：5.0
Supply chain optimization expertConsult
If intellectual property is involved, relevant materials such as patent certificates and trademark registration certificates also need to be prepared to prevent issues such as infringement during the export process.