What exactly should an export agency company do regarding customs declaration materials? Are there any friends who know?
I've just joined an export agency company and am responsible for work related to customs declaration materials. But I've never been exposed to this area before and completely don't know where to start. I want to ask everyone, what exactly should an export agency company do regarding customs declaration materials? What are the precautions for filling out important materials such as the customs declaration form and packing list? And how can I effectively communicate with customers, the customs, and other parties to ensure the accuracy of the materials?
Professional consultant answers
William YangYears of service：5Customer Rating：5.0
International logistics consultantConsult
First of all, it is necessary to collect complete materials, including but not limited to commercial invoices, packing lists, contracts, etc. The commercial invoice should specify in detail the goods description, value, etc.; the packing list should clarify the details of the goods packaging.
When filling out the customs declaration form, make sure the information is accurate. The trade mode, the name of the means of transport, the bill of lading number, etc. should all conform to the actual situation. For example, common trade modes include general trade, processing with supplied materials, etc., and it is necessary to determine according to the actual business.
When communicating with customers, promptly request accurate information, such as the HS code of the goods. After the customer provides it, double-check it. When communicating with the customs, if there are questions about the materials, supplement or correct them in a timely manner as required.
At the same time, establish a material audit mechanism. First, self-check after preparing the materials, and then arrange for others to review to avoid low-level mistakes, improve the customs declaration efficiency, and reduce customs clearance obstacles.
Robert ChenYears of service：6Customer Rating：5.0
Customer service consultantConsult
You can create a material template. Collect and fill in according to the template each time, which can reduce omissions. For example, for the packing list template, with a fixed format, only replace the specific goods information.
Sarah ZhangYears of service：8Customer Rating：5.0
Document expertConsult
It is crucial to be familiar with the customs declaration requirements for various types of goods. For example, some special commodities may require additional documents such as licenses.
Jennifer WangYears of service：4Customer Rating：5.0
Market development consultantConsult
Pay more attention to changes in customs policies in daily life. Policy changes may affect the filling and submission requirements of customs declaration materials.
James LiuYears of service：10Customer Rating：5.0
Foreign trade tax refund consultantConsult
Maintain close contact with freight forwarders. Freight forwarders can provide transportation-related information, which is helpful for filling out customs declaration materials.
Emily LiuYears of service：10Customer Rating：5.0
Settlement and payment expertConsult
Establish a customer information file, record information such as the types of goods that customers often export, so as to provide more efficient service next time.
Andrew HuangYears of service：7Customer Rating：5.0
Supply chain optimization expertConsult
Participate in customs declaration knowledge training to improve your professional ability and better cope with the work.
Elizabeth LiYears of service：3Customer Rating：5.0
Compliance and risk managerConsult
Prepare a notebook to record the problems encountered in work and the solutions, which is convenient for future reference.
Joseph ZhouYears of service：10Customer Rating：5.0
Senior foreign trade managerConsult
Use professional customs declaration software, which can standardize the filling of materials and may also have a verification function to avoid errors.