Can someone explain in detail the content to be filled in the agency export customs declaration form along with image examples?

Question 1

Filling out the agency export customs declaration form requires precision. First, in the header section, "Port of Export" should list the name and code of the customs office where the goods will actually exit the country. "Record Number" should be filled with the corresponding number if it involves processing trade manuals; otherwise, leave it blank. "Export Date" should reflect the actual exit date, and if uncertain during declaration, it can be left blank for the customs system to print automatically.

"Operating Entity" should include the agent company's name and 10-digit code. "Mode of Transport" should be selected based on the actual means, such as sea transport or air transport. "Bill of Lading Number" should list the bill or waybill number.

In the goods information section, "Commodity Code" should match the HS code of the product; "Commodity Name and Specifications" should be filled truthfully and in detail; "Quantity and Unit" should reflect the actual export quantity and legal measurement unit.

Unfortunately, we cannot provide images directly, but you can visit the Sinotrans official website, where the customs declaration form guidelines section usually includes annotated image examples for reference.

References: Did an experienced foreign trade professional run into trouble? The fatal traps of agency customs declaration

Answer

Filling out the agency export customs declaration form requires precision. First, in the header section, "Port of Export" should list the name and code of the customs office where the goods will actually exit the country. "Record Number" should be filled with the corresponding number if it involves processing trade manuals; otherwise, leave it blank. "Export Date" should reflect the actual exit date, and if uncertain during declaration, it can be left blank for the customs system to print automatically.

"Operating Entity" should include the agent company's name and 10-digit code. "Mode of Transport" should be selected based on the actual means, such as sea transport or air transport. "Bill of Lading Number" should list the bill or waybill number.

In the goods information section, "Commodity Code" should match the HS code of the product; "Commodity Name and Specifications" should be filled truthfully and in detail; "Quantity and Unit" should reflect the actual export quantity and legal measurement unit.

Unfortunately, we cannot provide images directly, but you can visit the Sinotrans official website, where the customs declaration form guidelines section usually includes annotated image examples for reference.

References: Did an experienced foreign trade professional run into trouble? The fatal traps of agency customs declaration

Question 2

In addition to the above, "Trade Mode" commonly includes general trade, processing with imported materials, etc., and should be selected based on the actual trade situation. "Duty Collection Nature" for general trade is often "general taxation," while manual-based trade modes should match their corresponding nature. "Payment Method," such as T/T or L/C, should align with the contract terms.

Answer

In addition to the above, "Trade Mode" commonly includes general trade, processing with imported materials, etc., and should be selected based on the actual trade situation. "Duty Collection Nature" for general trade is often "general taxation," while manual-based trade modes should match their corresponding nature. "Payment Method," such as T/T or L/C, should align with the contract terms.

Question 3

Don’t forget "Freight" and "Insurance." If the transaction terms exclude these items, their amounts must be accurately filled in the specified format. "Miscellaneous Fees" should be listed if applicable; otherwise, enter 0. Also, "Package Type" should truthfully indicate options like cartons or wooden cases.

Answer

Don’t forget "Freight" and "Insurance." If the transaction terms exclude these items, their amounts must be accurately filled in the specified format. "Miscellaneous Fees" should be listed if applicable; otherwise, enter 0. Also, "Package Type" should truthfully indicate options like cartons or wooden cases.

Question 4

For "Marks and Remarks," enter the shipping marks if available; otherwise, write "N/M." Remarks may include related declaration form information—fill this in as needed based on actual circumstances.

Answer

For "Marks and Remarks," enter the shipping marks if available; otherwise, write "N/M." Remarks may include related declaration form information—fill this in as needed based on actual circumstances.

Question 5

"Item Number" should correspond to the product sequence, with each product occupying one line. For processing trade, split into two lines: the first for the declaration form product sequence and the second for the manual’s product sequence.

Answer

"Item Number" should correspond to the product sequence, with each product occupying one line. For processing trade, split into two lines: the first for the declaration form product sequence and the second for the manual’s product sequence.

Question 6

"Country/Region of Origin" must accurately reflect the goods' production location, generally determined by the actual manufacturing country. "Final Destination Country/Region" should list the goods' ultimate sales destination.

Answer

"Country/Region of Origin" must accurately reflect the goods' production location, generally determined by the actual manufacturing country. "Final Destination Country/Region" should list the goods' ultimate sales destination.

Question 7

"Unit Price" and "Total Price" should list the product’s unit price and total value, ensuring the amounts align with the transaction terms. "Currency" should indicate the actual settlement currency code, such as USD for U.S. dollars.

Answer

"Unit Price" and "Total Price" should list the product’s unit price and total value, ensuring the amounts align with the transaction terms. "Currency" should indicate the actual settlement currency code, such as USD for U.S. dollars.

Question 8

"Duty Collection" is determined by trade mode and duty nature—general trade often uses "levy as per regulations," while manual-based trade follows the manual’s duty provisions.

Answer

"Duty Collection" is determined by trade mode and duty nature—general trade often uses "levy as per regulations," while manual-based trade follows the manual’s duty provisions.

Question 9

Signatures and stamps on the declaration form are also crucial. Ensure the agent company signs and stamps it correctly to guarantee the form’s validity and authenticity.

Answer

Signatures and stamps on the declaration form are also crucial. Ensure the agent company signs and stamps it correctly to guarantee the form’s validity and authenticity.