I've just entered the export freight forwarding industry and I'm not very familiar with documentation. I want to know how to make documents for export freight forwarding. What documents do I need to make and are there any special points to note during the documentation process? I hope experienced seniors can tell me the detailed process and key points so that I can work more smoothly.
Those engaged in foreign trade business would like to know the ways of apportioning the freight of export agency. The best answer states that it is commonly apportioned according to the proportion of weight, volume, and value of the goods. For heavy goods, it is apportioned by weight; for bulky goods, by volume; and for goods with significant differences in value, by the proportion of the value of the goods. When choosing, one should consider the characteristics of the goods, the contract stipulations, and also pay attention to the additional costs, which should be reasonably apportioned to the cost of the goods.
I'm confused about the industry to which import and export agency enterprises belong. They handle matters related to the import and export of goods for other companies, involving processes such as procurement, transportation, and customs declaration. The best answer points out that import and export agency enterprises belong to the business services industry. They act as agents for import and export businesses for clients by virtue of their professional knowledge and resources. Although they involve trade and logistics links, the core is to provide agency services and make profits by charging agency fees, so it is more accurate to classify them as the business services industry.
Our company plans to entrust others to handle the export of products, but is confused about whether the subject of tax refund is ourselves or the agency. The best answer points out that in the pure agency model, the entrusting party shall handle the tax refund, and relevant materials need to be prepared and declared to the tax authorities according to the process; in the buyout agency model, the agency shall handle the tax refund. At the same time, it is emphasized that both parties should clearly define their rights and obligations in the agreement to protect the interests of the entrusting party.
The company hires an agency company to handle export business. The goods have been exported, and the payment is about to arrive. There is a doubt about whether the payment should go to the agency company or the principal, as well as the relevant processes and precautions. The best answer indicates that the flow of the payment is determined by the agency agreement. Commonly, foreign customers first pay to the agency company, which then transfers the money to the principal after deducting agency fees and other expenses. The principal should clarify the settlement details in the agreement. The key is to execute according to the agreement and maintain communication.
It is a foreign trade enterprise in Shandong. Due to the increase in business volume, it wants to find a professional foreign trade export agency. It hopes that the agency has rich experience, professional services, reasonable fees and can provide one-stop services. It asks which is the best foreign trade export agency in Shandong. The best answer recommends "Zhongshitong". It has rich experience, professional services, reasonable fees and also provides one-stop services, which can meet the multi-dimensional needs of enterprises.
When studying trade knowledge, I got confused about the concepts of entrepot trade and goods trade. I'm asking whether entrepot trade belongs to goods trade and what the differences and connections between the two are. The best answer said that entrepot trade belongs to goods trade because the goods undergo cross-border transportation and circulation. Although the process is more complicated than that of ordinary goods trade with an additional transit link, it is essentially still a trading activity of tangible goods.
Full escort of the import route, easy access to the global supply chain
Export agent experts, help you easily expand the international market
Avoid tariff barriers, full process transit plan customization
Export tax refund full agency, compliant and efficient fast arrival
International settlement solutions, ensure the safe arrival of funds
A key foreign trade import and export enterprise, with more than 20 years of import and export agency experience, providing one-stop service throughout the entire process!
Professional consultant answers
Sarah ZhangYears of service：8Customer Rating：5.0
Document expertConsult
For export freight forwarding documentation, first, clarify the required documents. Common ones include the shipping order, bill of lading, packing list, etc.
Take the shipping order as an example. When making the document, accurately fill in the information of the shipper, consignee, and notify party. Specify the goods description in detail, including name, quantity, weight, volume, etc. Also, clearly fill in the transportation information such as the port of loading, port of destination, and shipment date.
When making the bill of lading, note that as a receipt for goods, a proof of the transportation contract, and a document of title, its content must be accurate. The shipper and consignee headings should be filled in strictly according to the requirements of the letter of credit or contract, and the goods description should be consistent with other documents.
The packing list needs to record in detail the specific situation of the goods in each container, such as container number, seal number, goods arrangement, packaging form, etc. During the documentation process, the information among various documents should be consistent to avoid contradictions, and pay attention to the format and signature and stamping requirements of the documents to ensure compliance with relevant regulations and customer requirements.
James LiuYears of service：10Customer Rating：5.0
Foreign trade tax refund consultantConsult
Before making documents, communicate fully with the customer to clarify their special requirements for the documents. For example, some customers may have specific instructions for the endorsement of the bill of lading. Operating as required can avoid subsequent troubles.
Elizabeth LiYears of service：3Customer Rating：5.0
Compliance and risk managerConsult
Note that there are differences in documents corresponding to different modes of transportation. The ocean bill of lading and the air waybill are different in nature and function. The air waybill is usually not a document of title, so the key points of documentation are also different.
Emily LiuYears of service：10Customer Rating：5.0
Settlement and payment expertConsult
Carefully check the goods information when making documents, especially the weight and volume, which may affect the freight calculation and space arrangement. Once there is an error, it may incur additional costs or transportation problems.
David LiYears of service：6Customer Rating：5.0
Senior customs declaration consultantConsult
Keep an eye on the changes in trade policies and regulations in a timely manner, as these will affect the content of the documents. For example, some countries may require special declarations to be indicated on the documents for specific goods.
Andrew HuangYears of service：7Customer Rating：5.0
Supply chain optimization expertConsult
After making the documents, review them several times. In addition to checking by yourself, it is best to ask colleagues to conduct cross - review to reduce errors. Especially key information such as amount and shipping marks must not be wrong.
Michelle ChenYears of service：3Customer Rating：5.0
Business coordination consultantConsult
For English documents, pay attention to the accurate use of professional terms and ensure correct grammar to avoid misunderstandings caused by unclear expressions.
Jennifer WangYears of service：4Customer Rating：5.0
Market development consultantConsult
If it involves settlement by letter of credit, the documents must be made strictly in accordance with the terms of the letter of credit. Any discrepancy may lead to the risk of non - receipt of payment.
Robert ChenYears of service：6Customer Rating：5.0
Customer service consultantConsult
Understand the special regulations of the port of destination on documents. For example, some ports require the HS code to be shown on the bill of lading. Prepare in advance to avoid delays.