The following documents are usually required to be prepared for entrepot trade:
Commercial invoice: It is a list issued by the seller to the buyer, containing the name, quantity, price, etc. of the goods. It is the main document for the transfer of goods and the settlement of payment between the buyer and the seller, and also one of the essential documents for import customs declaration and tax payment.
Bill of lading: As a receipt of goods, proof of the transportation contract and a document of title, it is crucial in entrepot trade, ensuring the smooth progress of goods transportation and the pick-up process.
Packing list: It records the packaging situation of the goods in detail, facilitating the customs to inspect the actual packaging state of the goods.
Certificate of origin: It proves that the goods originate from a specific country or region, affecting the tariff policy of the importing country towards the goods.
When handling documents, it is necessary to ensure that the information on the documents is accurate and consistent. For example, the description and quantity of the goods on the invoice, bill of lading and packing list must match; the issuance of the certificate of origin must comply with relevant rules to ensure its authenticity and validity. In addition, different goods and different trade routes may have special document requirements, which need to be communicated and confirmed in advance with freight forwarders, customs brokers, etc.
Professional consultant answers
Andrew HuangYears of service：7Customer Rating：5.0
Supply chain optimization expertConsult
The following documents are usually required to be prepared for entrepot trade:
Commercial invoice: It is a list issued by the seller to the buyer, containing the name, quantity, price, etc. of the goods. It is the main document for the transfer of goods and the settlement of payment between the buyer and the seller, and also one of the essential documents for import customs declaration and tax payment.
Bill of lading: As a receipt of goods, proof of the transportation contract and a document of title, it is crucial in entrepot trade, ensuring the smooth progress of goods transportation and the pick-up process.
Packing list: It records the packaging situation of the goods in detail, facilitating the customs to inspect the actual packaging state of the goods.
Certificate of origin: It proves that the goods originate from a specific country or region, affecting the tariff policy of the importing country towards the goods.
When handling documents, it is necessary to ensure that the information on the documents is accurate and consistent. For example, the description and quantity of the goods on the invoice, bill of lading and packing list must match; the issuance of the certificate of origin must comply with relevant rules to ensure its authenticity and validity. In addition, different goods and different trade routes may have special document requirements, which need to be communicated and confirmed in advance with freight forwarders, customs brokers, etc.
Jennifer WangYears of service：4Customer Rating：5.0
Market development consultantConsult
An insurance policy also needs to be prepared. In the process of goods transportation, if there is an accident, the insurance policy is an important basis for claiming compensation and can protect the interests of the cargo owner. Pay attention to the details of the insurance clauses, such as the scope of coverage, deductible amount, etc.
Michelle ChenYears of service：3Customer Rating：5.0
Business coordination consultantConsult
The weight list is also very important. It reflects the weight information such as the gross weight and net weight of the goods. For goods priced by weight, the weight list can be used as the basis for the settlement between the buyer and the seller. The data must be accurate when preparing it.
Emily LiuYears of service：10Customer Rating：5.0
Settlement and payment expertConsult
If the goods need to be inspected and quarantined, the inspection and quarantine certificate is essential, proving that the goods meet relevant standards and regulations. When handling it, it is necessary to understand in advance the inspection and quarantine requirements of the destination country for the goods.
William YangYears of service：5Customer Rating：5.0
International logistics consultantConsult
The transportation contract should be prepared well. It clarifies the rights and obligations between the shipper and the carrier, and has provisions on the details of goods transportation such as transportation time, loading and unloading locations, etc. The terms need to be carefully reviewed when signing.
Robert ChenYears of service：6Customer Rating：5.0
Customer service consultantConsult
The packing specification list should not be forgotten. It is more detailed than the packing list and can let all parties clearly understand the specific situation of the goods in the box. It should be clear and accurate when preparing it to facilitate the counting of the goods.
David LiYears of service：6Customer Rating：5.0
Senior customs declaration consultantConsult
The trade contract is a basic document, stipulating important contents such as the rights and obligations of the buyer and the seller, the specifications of the goods, the price, the delivery method, etc. The terms should be rigorous when signing to avoid disputes.
Elizabeth LiYears of service：3Customer Rating：5.0
Compliance and risk managerConsult
Sometimes a declaration of origin may also be required. It is a declaration of the origin of the goods by the exporter. Although it is not as formal as the certificate of origin, it is also recognized in some trade scenarios. It should be filled out truthfully as required.
James LiuYears of service：10Customer Rating：5.0
Foreign trade tax refund consultantConsult
Don't forget the shipping notice. Sending the shipping notice to the buyer in a timely manner can let the buyer know the status of the goods and make preparations for receiving the goods. The content of the notice should be accurate and the sending should be timely.
Amanda YangYears of service：3Customer Rating：5.0
Cost control consultantConsult
The customs invoice may also be used. The customs of the importing country will use it to verify the origin of the goods, assess the value for tax payment and levy differential treatment tariffs. It should be filled out in the format stipulated by the customs of the importing country.