Can export tax rebates be operated like this? 90% of trading companies have overlooked these details!

Mr. Zhang recently encountered a troublesome matter: The company exported a batch of goods, but due to unfamiliarity with the tax rebate declaration process, it lost more than one hundred thousand yuan in profit for nothing. Cases like Mr. Zhang's are not uncommon - according to statistics, more than 60% of small and medium-sized trading enterprises have experienced tax rebate delays or failures due to operational errors. Today, we will systematically sort out the entire process of how trading companies declare export tax rebates.

Export tax rebate is essentially a policy by which the state refunds the value-added tax and consumption tax contained in goods to enterprises to encourage exports. Taking the customers served by Zhongshitong as an example, correct declaration can increase the profit margin by 3-8%. However, to enjoy this "policy bonus", three basic conditions must be met:

• The goods have actually left the country and completed export customs declaration.
• The amount of foreign exchange received is consistent with the amount declared at customs.
• The special value-added tax invoices and other documents are complete.

Step 1: Golden 72 Hours for Document Preparation

Ms. Li's lesson is worth heeding: Last year, due to the lack of a loading list, the tax rebate for the entire quarter was postponed. The essential materials include:

• Original copy of the customs export declaration form (tax rebate copy).
• Special value-added tax invoice (deduction copy).
• Foreign exchange receipt verification form / Bank receipt voucher.
• Copy of the export sales contract.

Step 2: Confirmation of Data on the Electronic Port

Within 3-5 working days after customs declaration, it is necessary to log in to the electronic port system to check the data in the "Export Tax Rebate" module. Common problems include:

• The commodity code is inconsistent with the invoice.
• The choice of transaction method (FOB/CIF) is incorrect.
• Difference in exchange rate conversion between the currency of foreign exchange received and the currency declared at customs.

Step 3: Entry Skills in the Tax Rebate System

When using the export tax rebate declaration system of the State Administration of Taxation, special attention should be paid to:

• The customs declaration number must include the complete 18-digit number.
• The invoice code and number must be exactly the same as those on the value-added tax invoice.
• The cost of exchange control should be within a reasonable range (usually between 5 and 8).

Step 4: On-site Submission and Subsequent Tracking

After submitting the materials, it is recommended to check the audit progress in the Electronic Tax Bureau every week. If the funds have not been received within 20 working days, it is necessary to bring the tax rebate application form to the Tax Bureau to inquire about the reason.

Zhongshitong has discovered in audits that the three major fatal mistakes commonly made by enterprises are:

• Cross-year declaration (failure to declare before April 15th of the following year for the export date).
• Expiration of input invoice certification (within 360 days from the invoice date).
• Failure to synchronously update the tax rebate system when modifying the customs declaration form.

Starting this year, the tax authorities have strengthened the classified management of production enterprises and trading enterprises. Trading enterprises need to pay special attention to:

• Export businesses with a single invoice amount exceeding 500,000 may trigger letter inquiries.
• Enterprises making their first declaration need to prepare business certificates such as site lease contracts.
• Retail exports of cross-border e-commerce need to separately fill in the regulatory codes 9810/9710.

After reading this guide, you might as well do three things immediately: Check the arrival time of the most recent tax rebate, verify the consistency of the data on the electronic port, and sort out the list of declarations to be made in 2024. If problems are found in historical declarations, it is recommended to remedy them through the amendment of declaration channel. What other practical difficulties do you have regarding export tax rebates? Welcome to leave a message in the comment area, and we will select typical questions for detailed answers.